Jeremy Worth, Jane Littlehales, Natasha Heaton, Neil Jefferies, Malcolm Austen, Ian Miller, John Ireland, Tony Brett, Andrew Slater, Simon Thomson.
Katherine Craddock, Nikki Cutler, Niall Hedderley.
Not available as Nikki has been off sick.
Jeremy has a spreadsheet 'in progress'. The total cost of the conference is estimated at £11k (+/-£1k). If we get 140 attenders at £25/head, our reserve will dwindle to about £1k. After some discussion, it was agree to raise the delegate costs to £35 this year. This comes partly as a result of St Catz being more expensive (up 20%) than Keble but also partly because the subsidy from the annual IT Suppliers Exhibition income has been static and not risen with inflation.
Tony is investigating the menu and the costs.
The University Club is not available, so we will aim to stay at St Catz. The cost quoted (£19/head) seems expensive and is probably for a 'full meal' buffet rather than 'substantial canapes' arrangement that we would like. It was agreed that we [Jeremy/Tony] should ask what they could do for £10/head.
Wine – estimated need for 70 bottles on a sale or return basis. £12/bottle seems a lot for house wine. [Jeremy/Tony] What corkage would they charge if we supply our own?
The venue has been confirmed but we need to establish what the deadlines are for giving them final numbers for everything. [Nikki]
The main theatre will seat 208, increasing to 250 with extra side seating.
Workshop Rooms: A and B can accommodate 50 each; E & F can accommodate 55 each; D is a 'Board Room'.
We can book the 'Lodge Seminar Rooms' if we need them – capacity 4x25 or 2x55.
[Nikki] We should establish which rooms are wheelchair accessible.
7a Apple
OK. They want to know just what we want. Storage? Apple have product in several areas and they have several customers within the University. We really want something with some “whizzy sparkle”, maybe some goodies, and perhaps an exhibit in the coffee area.
They could do a workshop too – a complete Mac set-up & install walk-through would be good – covering OS/X server and Windows client? “heterogeneous” was suggested as the buzz-word.
7b Microsoft
Ben Smith is booked. We are paying his flight (~£2k) [Jane will sort out the request for payment of his air fare] and 3 nights in a college room. [Andrew will contact James about this.]
We should avoid billing him as “Microsoft”, he will be speaking as a security expert in his own right, not as a company representative.
Suggested
titles:
plenary – Security today, 2010 and 2015
workshop
– Building high-security networks
7c OUCS
Lou – OUCS & the future – talking about the new VC's vision.
We need to start collecting exact titles and bibliographies.
8a. Apple Workshop – ok [JW]
8b. Open Source, Randy Metcalfe – ok [JL]
8c. Content Management Systems, Squiz – would be specific to their product [JW]
8d. Libraries, Google – ok, content may depend on NDAs [NJ]
8e. Building High Security Networks, Ben Smith – ok [AS]
8f. Network Storage, Tim Shaw – ok [TB]
8g. Super-computing, Jon Lockley/Steven Young – no contact yet [TB]
8h Single Sign-on Systems (subtitle? Kerberising your service), Ray Miller – semi-willing, answer by end of next week (1 Apr!) [TB]
8i. Portal Update and Uses – uncertain [TB]
8j. FoI/DPA – certainly on, Niall Hedderley may do it himself [NH]
8k.Networking Made Easy, John Ireland – agreed [JI]
8l. Dealing with End-Users, Katherine Craddock – ok [KC]
8m. Firewalls, Securing Networks, Steve Kersley – will decide in a week (1 Apr again!) - title needs to change to separate it from 8e. [JW]
8n. Wireless Networking Implementation, Olliver Gorwitts – ok if funding for the project is confirmed! [KC]
8o. ISIDORE for Colleges – poor title, being progressed [JW]+
Software licencing – Randy or Stuart Yeates – Tony will follow it up
VLE – Tony will follow it up
Linux Flavours (Which Linux?) - Randy maybe – Jane will follow it up
HERA
[Malcolm] to progress this soon – skeleton to be ready for the next meeting.
Open: Mon 2 May – close: Fri 27 May (but don;'t actually do it until the morning of Tue 31st).
How should we handle late bookings? –
an extra charge perhaps? [Discussion deferred to next
meeting.]
N.B. Jeremy must be the only authority for
acceptance of late bookings.
Should we pre-register speakers? Various thoughts were put forward! [Discussion deferred to next meeting.]
There may be lots of questions about the VCs new ITWWG – but then there might not be if no one has heard of it by then! There probably won;t be any real news available by the time of the conference.
Suggestions:
[Transition Project WG people – possibly the
VC or Bill MacMillan]
Nigel Rudgewick-Brown
Paul Jeffreys
Dave
Price
Head of Libraries
Joanna Ashbourn (IT Fellow @ St Cross
& CITUG Chair)
Pete Biggs
Tony has spoken with Gerard. Short bits from each past (& present) ITSSG chair are planned.
It was agreed we should fit this into the schedule between the Panel Session and the buffet.
All covered above.
Friday 8th April at 10:30 – venue OUCS, Conference Room B.
-- draft -- Malcolm, 4 April 2005.