Notes from the ITSS Conference Debrief including ACTIONS!
Meeting held Monday 26 July at OUCS

* Present: James, Jeremy, Andrew, Simon, Malcolm, Tony, Jane, Katherine
* Apols: Nikki

* John provided a scrummy chocolate cake - thanks!

* We were all very sorry to hear that events had overtaken James and he felt he had to cut down his commitments, including membership of ITSSG.  Not forever, we hope.

* Feedback forms were generally very favourable. Thanks to Nikki for typing them in. Once again, more workshops, fewer plenaries were requested. Decision to try to 2 plenaries, 4 workshops. Some workshops may be "birds of a Feather"/common interest groups with a chair and a general topic for discussion rather than a formal presentation. Also to move Reports as it is more important than the pre-drinkies slot implies. Tony drew up a draft timetable.

0830 Reg/coffee
0915 Intro
0920 Plenary 1
1005 Plenary 2
1050 Coffee
1120 Workshop 1
1205 Break
1215 Workshop 2
1300 Lunch
1400 Workshop 3
1445 Break
1455 Workshop 4
1540 Tea
1610 Reports etc.
1630 Panel Session
1530 Evening reception

* Feedback on specific workshops to be sent to their presenter.
ACTION: Nikki

* Thank you letters needed for presenters.
ACTION: John and Tony to dig out last years and do another mail merge.

* We can't have Keble next year. Nikki has investigations in hand for an alternative. Maybe St Catz. Further away but all on one site and big enough. Other options would be split site and have problems arranging lunch (e.g. Physics)
ACTION: Nikki continuing

* We were too nice to late bookers. More ad hoc work and presenters want to know how many people will be attending their session, what time it will be and in which room, etc. earlier. For next year:
 - have clearer fixed deadline for all workshop details to be on the web and hence a fixed date to open registration
 - advertise open date in advance
 - keep reg open for 4 weeks

*  Documented procedures of how to run the conference would be very useful, especially as we have been doing it for nearly 10 years.
ACTION: Everyone to write up their bit for the next ITSSG meeting (15 November, 10.30am)

* Elections. Need to elect a new member before the next meeting. We have had 2 (3?) enquiries.
ACTION: Tony

* The meeting ended at 12.40pm and the group adjourned for a very nice lunch at Gees.

Please note your actions (and act on them :)
Jane


-- 
Dr Jane Littlehales
Head, IT Support Staff Services (ITS3)
Oxford University Computing Services
13 Banbury Road, Oxford, OX2 6NN
01865 283433